The product
Multitaskers Pro replaces the patchwork of portals, spreadsheets, and inboxes with a single AI-native system of record. Below: the real product, illustrated panel by panel from what actually ships — equally at home with a garden-style apartment community and a retail strip center.
One system of record for every property type
01Morning briefing
The first screen your firm opens every morning. Portfolio KPIs, six months of rent collection, the maintenance queue, your residential–commercial mix, and a live activity feed — every number scoped to your company, loaded in one pass.
The dashboard every login lands on
Command dashboard
Mirrors the live product
Portfolio overview
Units
148
Occupancy
92%
Rent collected
$214,300.00
This month
Open tickets
7
Rent collection
Apr
May
Jun
Jul
Aug
Sep
Maintenance queue
Water heater leaking
Unit 4B · 1280 Elm St · 3h ago
AC not cooling
Unit 2A · 96 W. 9th St · 6h ago
Hallway light out
1280 Elm St · 1d ago
Portfolio mix
Residential
112 · 76%
Commercial
36 · 24%
Recent activity
Payment · Unit 4B
$1,450.00
Ticket · Screen door latch broken
5h
Payment · Suite 200
$2,200.00
Sample data. The live dashboard computes the same panels from your ledger, units, and tickets — scoped to your company.
02Financial · Occupancy
Owner-ready reports with definitions you can defend in front of a CPA. Revenue, expenses, net, and collection rate over 30, 90, or 365 days — per-property breakdowns and print-clean PDFs for statements, lenders, and tax season.
Financial, occupancy, and maintenance reports from one hub
Reports · Financial
Mirrors the live product
Financial report
Revenue
$212,400.00
Expenses
$48,920.00
Net income
$163,480.00
Collection rate
97.4%
Revenue vs. expenses
Apr
May
Jun
Jul
Aug
Sep
| Property | Revenue | Expenses | Net |
|---|---|---|---|
| 1280 Elm St | $86,400.00 | $19,200.00 | $67,200.00 |
| 96 W. 9th St | $74,000.00 | $18,300.00 | $55,700.00 |
| 4100 Commerce Blvd | $52,000.00 | $11,420.00 | $40,580.00 |
| Total | $212,400.00 | $48,920.00 | $163,480.00 |
Sample data. The live report lets you switch 30 / 90 / 365-day windows and prints to a clean PDF for owners and lenders.
Reports · Occupancy
Mirrors the live product
Occupancy report
Current occupancy
92%
136 / 148 units
Vacant units
12
Avg. days vacant
—
Not tracked yet
By property
1280 Elm St
22 / 24 · 92%
96 W. 9th St
68 / 72 · 94%
4100 Commerce Blvd
46 / 52 · 88%
| Property | Unit | Rent |
|---|---|---|
| 1280 Elm St | 2A | $1,050.00 |
| 4100 Commerce Blvd | Suite 104 | $1,800.00 |
| 96 W. 9th St | 12C | $1,275.00 |
Every vacant unit with its asking rent — your leasing hit list.
Sample data. Average days vacant shows an em dash in the live report today — the platform doesn't track that metric yet, and it won't pretend to.
03Portfolio
Every property card shows what matters at a glance: address, type, unit count, occupancy, and monthly rent potential. Drill into a property for its full unit table — or import an entire rent roll from CSV in three steps.
Search across the whole portfolio, instantly
Properties & portfolio
Mirrors the live product
Properties
Multi-family
1280 Elm Street
Austin, TX 78745
Units
24
Occupancy
92%
Rent potential
$36,400
| Unit | Beds / Baths / Sqft | Rent | Status |
|---|---|---|---|
| 4B | 2 / 2 / 980 | $1,450.00 | Occupied |
| 2A | 1 / 1 / 640 | $1,050.00 | Vacant |
| 3C | 2 / 2 / 980 | $1,450.00 | Maintenance |
Bulk import from CSV
1
Upload
Drop in your rent roll. A downloadable template shows the exact columns.
2
Preview
Inspect the first five mapped rows before anything is created.
3
Results
Per-row receipt: 42 units created, 3 skipped — each skip explained.
Template downloads straight from the import screen
Sample data. Deleting a property is blocked while it still has units (the API answers 409) — so nobody can vaporize a rent roll by accident.
04Book of record
A single ledger sits underneath everything: rent charges, rent payments, maintenance expenses. The dashboard's collection bars, the financial report, and the collection rate are all computed from the same succeeded entries — one source of truth, no reconciliation detective work.
The book of record behind every number on this page
Rent & ledger
Mirrors the live product
| Entry | Status | Amount |
|---|---|---|
| Rent payment Unit 4B — September rent | Succeeded | $1,450.00 |
| Rent charge Unit 4B — Sep 1 charge | — | $1,450.00 |
| Maintenance expense WO-118 — HVAC parts | Succeeded | $320.00 |
| Rent payment Suite 200 — September rent | Succeeded | $2,200.00 |
Collection rate
97.4%
Rent paid ÷ rent charged over the last 30 days — succeeded ledger entries only. Delinquency shows up here before it shows up in your bank account.
Works across residential leases and commercial structures alike — every charge and payment lands in the same ledger.
Sample data. The ledger is the book of record today — every KPI above is computed from it. Online card/ACH payment processing is on the roadmap.
05Maintenance
Tickets arrive categorized and prioritized, each carrying its unit, property, age, photos, and a status pipeline — Open, In progress, Resolved, Verified. Resolution time feeds the reporting suite automatically, so your maintenance story writes itself.
Staff approves and dispatches instead of triaging
Service operations
Mirrors the live product
Water heater leaking
Unit 4B · 1280 Elm St · reported 3h ago
3 photos attached
Open
In progress
Resolved
Verified
Resolution time is measured from reported to resolved — and feeds the reporting suite automatically.
The queue your staff sees first — oldest emergencies on top.
Categorized on arrival
Plumbing, HVAC, electrical — every ticket lands with a category, not a vague inbox subject.
Prioritized for action
Low, Normal, High, Emergency — the 3 a.m. water heater outranks the hallway bulb, every time.
Tied to the unit
Unit, property, and age travel with the ticket, so nobody opens a second tab to figure out where.
Sample data. Priorities run Low / Normal / High / Emergency; a ticket is closed only when it reaches Resolved or Verified.
06Firm setup
A five-step wizard takes your firm from signup to a working portfolio: firm profile, portfolio estimates, team invites, and your import choice — CSV, manual entry, or later. Invite staff and admins with shareable single-use links; guardrails keep the admin roster sane.
Every trial: 30 days, 50 units, you as admin
Team & onboarding
Mirrors the live product
Invite a teammate
Invite link
pro.multitaskers.us/invite/9f2a…
CopySingle-use, expires in 7 days. Share it however you like — no email delivery required.
Guided setup
A five-step wizard walks your admin from signup to a working portfolio.
Firm profile
Portfolio
Team
Import
Done
Bring your portfolio three ways
CSV import
Add manually
Later
Sample data. Every trial starts on STARTER — 30 days, 50 units — and the person who signs up is always the admin. Public signup opens after company-isolation testing completes.
Platform intelligence
Multitaskers Pro is the same platform as the Multitaskers tenant and owner experiences — so your firm inherits its intelligence layer: a concierge tenants talk to, a copilot owners ask, a copilot your staff leans on, and a living record for every unit.
The intelligence layer
Illustrative concept
AI concierge · tenant-facing
Trained on your leases, building rules, and procedures. Answers around the clock; consequential actions wait for human confirmation.
Owner copilot · plain-language questions
Property passport · per unit
Unit 4B — living record
Maintenance history, upgrades, inspections — one auditable record per unit.
An illustrative concept. These capabilities come with the Multitaskers platform your firm runs on — the same AI layer behind the tenant and owner experiences.
01
Tenants get answers on balances, leases, and policies — day or night. Consequential actions wait for human confirmation.
02
Owners ask about their portfolio in plain language: “Which units are underperforming?”
03
Your team asks about any unit, tenant, or ticket and gets answers from the live book of record.
04
A living, auditable record per unit — maintenance history, upgrades, inspections.
Permissioned and auditable by design — the AI answers; your firm decides.
Commercial, properly
Commercial portfolios run on lease economics that residential software ignores. Multitaskers Pro models them natively — and the portfolio mix on your dashboard keeps residential and commercial honest about each other.
01
Base rent plus recoveries, modeled the way commercial leases are actually written.
02
Common-area maintenance budgets, actuals, and year-end true-ups per tenant.
03
Zoning class, permitted uses, and signage rights stored per property.
04
Tenant improvements and allowances tracked against the lease, not a spreadsheet.
Estoppels, lease abstracts, and renewal options — handled as documents, not attachments.
On the roadmap
Everything above ships today. Everything below is firmly planned and honestly not built yet — we'd rather show you the roadmap than sell you a screenshot.
01
On the roadmap
Staff and owner mobile apps are committed on our roadmap — push notifications, offline-tolerant field work, the full dashboard in a pocket. Today your team works from the responsive web app; the native builds are what's next.
02
On the roadmap
ACH and card processing wired straight into the ledger — autopay, late-fee policy, and automatic reconciliation. The ledger and collection rate are live today; the payment rails are next.
03
On the roadmap
Trials are currently provisioned in private preview while company-isolation testing completes. Then: sign up, invite your team, import your rent roll, and be live the same afternoon.
04
On the roadmap
The reporting hub already points at a dedicated maintenance report — aging, category mix, resolution trends, and vendor work-order workflows to close the loop from ticket to invoice.
Thirty days, up to 50 units, your whole firm — provisioned in private preview with no card and no commitment.